INFORMATION FOR ARTISTS
More than 70 artists will be participating in the 2015 Art & Soul on the Fox in downtown Elgin, Illinois. We are excited that you are considering joining us this year as we are looking forward to another successful event!
Event Dates and Hours
Saturday, August 1st – 11:00 a.m. – 6:00 p.m.
Sunday, August 2nd – 11:00 a.m. – 5:00 p.m.
The show will be held rain or shine and no refunds will be given due to an unlikely weather-related cancellation. An evacuation plan will be implemented in the case of dangerous weather conditions as our primary concern is for the safety of our artists and event attendees.
ALL questions about applying to Art & Soul on the Fox must be sent using the contact form (on the bottom of each page) on this site or by sending an email to firstname.lastname@example.org. Sending questions and/or making requests of an Art for All member or to the City of Elgin may result in your application not being received or processed in a timely fashion.
About the Show
Art & Soul on the Fox is a juried and professionally judged outdoor art fair. Its purpose is to showcase and provide a venue for promoting sales of works by regional fine artists and artisans. This is neither a "craft" fair nor is it an event that permits "buy/sell" products. All work displayed and for sale must have been designed and executed utilizing the creativity of the exhibiting artist.
Originals or Copies?
Photographers need not print their own photographs. High quality prints from an artist's original paintings or drawings are acceptable.
Jewelry must be unique in the manner in which it was created. Work that has been created exclusively by combining readily available purchased elements does NOT meet the criteria for our show.
A Balanced Show
To maintain a balanced show, an artist's acceptance may be dependent upon the total number of applicants in their given medium. At some shows, this applies only to Jewelry and/or Photography artists. At Art & Soul on the Fox, it applies to all mediums.
Our jury is comprised of individuals who have been selected based upon their "artistic eye" which permits them to evaluate the jury images and artist statements fairly regardless of the medium. A unique jury code, which the artist will create during the application process, ensures that the decisions will be made based entirely upon the images and statements. Please do not include any personal information such as your name, studio name, or awards received in your artist statement.
Artist Display Requirements
The booth spaces at Art & Soul on the Fox are a very generous 14' x 14'! This allows ample space for neatly organized storage and/or possible artwork display on the side of your space.
Each artist must display their work in an attractive and professional-looking manner. While full "tents" are preferred, a canopy may be used. ALL tents and canopies MUST be adequately weighted (taking potentially windy conditions into consideration). NO STAKES of any type are allowed since the show is held on our city streets.
Artists are responsible for providing, setting up, and tearing down their own display including their tent or canopy.
For the safety of all, any artist who cannot demonstrate that their booth is well anchored will not be allowed to exhibit until this issue is rectified. Additionally, any artist who is found to be exhibiting work that is vastly different from their jury images will be required to dismantle their booth and will not be given a refund for their booth fee.
Electricity is NOT available and generators are not permitted.
Easy drop off and load up
Drop off and load up are done directly at your site with ample free parking available in close proximity.
Overnight security is provided on Saturday night, but neither Art for All nor the City of Elgin shall be held responsible for any damage or loss to either art or personal items for the duration of the event which includes both set up and tear down.
A non-refundable application fee of $10 is required of all artists. No application will be considered prior to receipt of this fee along with the completed application and uploaded jury images.
If you maintain an active website for your artwork, a live link to your site can be included on our site provided you will be listing our event in your show calendar and/or providing a link back to our site from yours.
Booth fees are determined by the receipt date of the completed application:
+ Regular ($85) for applications received after February 28th and on or before May 1, 2015.
+ Late ($105) for applications received after May 2, 2015 and before July 25, 2015 provided booth spaces
are still available.
Due to the time required to create and print the event programs and maps, artists applying after July 4, 2015 will NOT have their booth location, contact information, or image of their work included in the printed program.
Your Best Effort
Making an effort to submit a well-written Artist Statement and images that clearly and attractively show your work will be to your benefit! If you do not have good quality images, it would be in your best interest to enlist the help of someone who can assist you. Images MUST be resized, named, and submitted in the manner outlined on the next page. Images on CD will be considered, but this is not the preferred method of submission. Sending your images by email as a step within the application process is free for you and much easier for the committee.
The Application Process
Follow the progression of pages using the links at the bottom of this and subsequent pages on this website. Each applicant can complete all steps without the need for mailing a CD or check.*
Applications will be completed utilizing the fillable form located on this site. Each application form includes a Timestamp, so the actual day and time your application was received will be known and your booth fee will be based upon that date.
Payment for both application and booth fees can be made online using a major credit or debit card via PayPal.* A PayPal account is not necessary.
Any artist who has not paid their booth fee by the payment deadline of July 25, 2014 will NOT be allowed to participate regardless of whether or not they have received acceptance notification nor if their information has already been included in the printed program. There will be NO exceptions to this requirement
* Payment through PayPal is the preferred method, but payment by check or money order, made payable to "Art for All" and mailed to our P.O. box is also acceptable. Please note: Your booth fee rate will be determined by the date of receipt, not the date on the check! Images may be sent via CD, but the email submission option is by far the preferred means.
Shared Booth Requirements
A booth may be shared by two artists who will each be exhibiting their own body of work.
The booth sharing procedure and policies apply only to artists who each create their own body of work whether in the same or different mediums and does NOT apply to two individuals who are sharing the responsibility of exhibiting and selling one body of work. Each accepted artist in a shared booth will receive their own booth placard and will be judged separately during the show.
Each artist in a shared booth MUST have been accepted into the show based upon their OWN application and submitted jury images. Simply having shared a booth in the past does not guarantee the same arrangement for 2015 as our policy has changed.
If, during booth set up or at anytime during the show, an artist is found by the committee to be sharing a booth without having followed the clearly defined procedures, the artist who did not apply (or applied and was NOT accepted) will be required to remove their artwork from the booth!
The request for a shared booth will NOT be given to the jurors and will NOT be taken into consideration with respect to possible acceptance into the show.
Shared Booth Application Process
To qualify for a shared booth, the name of the other individual interested in sharing the booth must be noted on the application AND the question of whether or not you will exhibit if the other
individual does not receive acceptance into the show must be completed. NO last minute requests for booth sharing will be honored.
Cash prizes for 1st, 2nd, and 3rd places in addition to six Certificates of Merit will be awarded. All prizes will be based upon the overall work displayed rather than on one individual piece of art. Ribbons, certificates, and checks will be distributed prior to the start of the show on Sunday based upon the results of the judging on Saturday. Winning artists must be present on Sunday to receive their cash awards.
Musical Entertainment & Children’s Activities
Ongoing entertainment including musicians, storytelling, and children's activities will be positive additions to the show. Our planning committee, in conjunction with the experienced sound crew from Hemmens Auditorium, works to ensure that the entertainment will not interfere with the primary purpose of the event which is to provide a venue for our artists to sell their work.
You've read it all ~ Are you ready to Apply???
If so, Click on this button to be directed to the next step
Applying online, sending your photographs by email, and paying via PayPal are, without a doubt, the preferred application methods as they ensure accurate and immediate receipt of your information. However, a printable application is available by clicking on this button. The date your information is RECEIVED, not the postmark date, will determine the booth fee you must pay in the event you are accepted into the show.